|
Information is your most important asset . . .
|
However, your information
-- has no value if you don't know you have it;
-- has no value to you if you can't find it;
-- can create massive waste in terms of time, money lost opportunities and energy if you're spending hours looking for it.
|
|
So why is it so hard to file and retrieve?
|
With traditional filing systems, you must
- first find a folder
- figure out what you're going to name the file
- figure out the category or location where you're going to put the file
- stop to find a label, use your label maker, make a label, adhere the label (or worse, hand-write and apply a label, or write directly on the tab)
- get over your anxieties about
- information going into a big black whole,
- never seeing the file again,
- forgetting you even have this information.
All because you don't have an index to tell you what you have and where it's located!
|
-
Examples of the paper mangement nightmare --
-
Where do I file the new insurance policy on the Chevy Trail Blazer --
-
under Insurance?, car insurance?, automobile records?, SUV?
-
Under Chevrolet? State Farm? The insurance agent's name?
-
How do I avoid paper cuts and ripped cuticles filing or retrieving in my overstuffed file drawers?
-
Why do I do I have so many copies of the same documents?
|
|
Make it Work!
|
What is The Paper Tiger?
The Paper Tiger is a SQL-based database software tool featuring a powerful search engine that allows users to quickly locate any document in their office, virtually eliminating the time wasted looking for lost information. It also finds any related files at the same time. It is breakthrough technology that uses the power of your computer combined with a proven methodology for file organization and effective paper management. to organize your paper-based information, media, books, binders, etc. stored in your file cabinets, on your shelves, anywhere in your office.
In addition, The Paper Tiger is now seamlessly integrated with the Google Desktop Search tool allowing you to instantly find electronic files stored on local hard drives or a network drive.
Think about finding information in a library. You use a card catalog system to enter the subject, title, author or keywords for the information you want. The catalog system returns a location (2nd floor, government documents), and a code to locate the item.
The Paper Tiger works on the same principle! It's fast, it's powerful and it's easy to set up. And because the physical files are labeled numerically (1,2,3), they can be set up ahead of time and simply added to as needed.
-- No more fussing with tabs and inserts every time you want to file a document.
-- No more struggling with the one "magic" word to write on the tab.
-- Because the system is accessed randomly using the computer, there is no need to rearrange existing files to add in new ones.
|
|
Make it Easy!
|
Create your file index FAST! Search your file catalog FAST!
With The Paper Tiger combine the power of your computer's best capabilities --indexing and searching -- with a proven methodology for paper managment, and you have a winner.
Instead of creating a new folder and label every time you have something new to file, let The Paper Tiger tell you where to file it and then drop in the appropriate (already existing!) hanging folder.
Instead of searching manually through folders, stacks of papers or file drawers to find related documents, type a keyword in The Paper Tiger and you'll know in seconds where all related documents are.
Instead of thumbing through the folders and file drawers to locate a single document, type a keyword in The Paper Tiger (or glance at a hard copy printout of your file index that The Paper Tiger creates for you) and find it immediately.
Instead of guessing what files are outdated and ready to purge or archive, bring up a report that The Paper Tiger will generate for you to let you flag files for purging or automatically move them to an archive index.
Instead of setting up The Paper Tiger system yourself, let Ballantrae Solutions (an authorized PTAC/Paper Tiger Consultant) set it up for you in one day! Click here to learn more about the 8-Hour Miracle.
Turn your stacks of paper into a valuable information resource. Reduce the volume of paper in your life by as much as 50 percent -- greatly reducing paper overload and the problems associated with it.
|
Make it Fun and Profitable! |
>>Contact Ballatrae Solutions Today
for a free 30-minute consultation and on-line demonstration to see how the Paper Tiger can make your paper woes go away -- and save you time and money! |
|
- Streamline your office and lower your stress level
- Easily share information in your office
- Transform your files into a valuable, instantly-retrievable resource
- Eliminate duplication of information
- Eliminate out of date information
- Assure fast reaction to compliance requests, audits or other legal requirements
- Reduce disruption from employee turnover
- Eliminate the old file system you "inherited"
- Be more responsive to your customers
|
|
Calculate Your Return on Investment
The Paper Tiger software has a QUICK PAYBACK!
The average business person wastes over 150 hours per year just looking for lost information!
Return on Investment Calculation
(adjust numbers to your specific case):
Calculate the average hourly compensation (including benefits) for an employee.
For our example, let's assume $35/hour as your average employee cost. The time lost looking for information is, on average, an hour per day, or 250 hours per year (5hrs/week for 50 weeks). The cost of lost productivity for the year that that employee is $8,750 ($35 x 250)
Multiply cost per year times number of employees in your organization - if for example, your company employs 5 people, the loss is $43,750 per year ($8,750 x 5 -- every year!).
Add to that the cost of lost opportunities from poor customer service due to lost information, slow response time to internal or customer needs, or the frustration and stress of looking for lost information.
Return on investment in The Paper Tiger is realized in just weeks! Paper is not going away - actually it is a growing problem in business. Having a better method of dealing with it and turning it into a valuable resource for your organization will give you a rapid ROI.
|
|
|
|
